Association Committee Charter

 

Committee Name:  Executive

Purpose of the team:

The goal of the Executive Committee of Waterside at the Lakes is to establish a means of board members to communicate face to face without member participation.  This is to provide a needed forum to Board of Directors which email does not always faithfully foster. This assembly does not provide any authority for decisions which legally must be made within the public Board meetings.

 

Scope of the team:

The Executive Committee shall be comprised of Waterside at the Lakes community Board of directors only. Per our Bylaws, officers do not need to be a Board of Director of the HOA, so officers that are not board members may only attend these assemblies by request or invitation by unanimous approval by the board of directors.
The committee will be organized as Chair/Member, Secretary/Member, and Members Representatives.

If a Director carry’s the role of President, then that Director will take the Chair role unless other provisions are agreed upon.  Likewise for the role of Secretary.

Member Representatives will be functional within the committee and assume all general responsibilities of the committee or as agreed upon.  

The Chair shall aid the members by keeping order, direction, and scope. 

The Secretary shall keep the committee minutes and be liaison to the chair to facilitate workflow of the committee.

 

Givens or Boundaries:

The Executive Committee shall be entrusted to follow the limits as follows;

No of matters of the association will be ruled on during this committee assembly, especially to any decision regarding financial, enforcement, and changes to the association authorized to the board of directors during a public board meeting.

Assembly will be permitted to discussions;

                Board harmony and areas of improvement

Association topics needing clarification or discussion amongst all director to reach a meeting of the minds.

                Content and scheduling of Board meetings

Projects needed consideration or status

Reviewing and discussing quotes, proposals, and/or contracts.

Policies creation or changes.

Legal concerns.

 

Decision Making Process and Fallback:

Decision making will be within the committee with supervision by the chair. The chair will have the ability to failback on the board of directors for final approvals.

Timeline:

This is a standing Committee which has an annual slate of projects that unfold along timelines established by the Committee.

Stakeholders and Roles:              

TBD

 

Meeting times and frequency:  

As needed with 24 hours’ notice or a time all Board Members are able to assemble.

Second Thursday of every month unless stated otherwise and agreed by all Board Members.

 

Current Members:

Current HOA Board Members